TECHNICAL REQUIREMENTS SPECIFICATION
1. Background Information
Softstart Business & Technology Incubator (Softstart BTI) is a Non- Profit company based in Midrand. The organization seeks to appoint a reputable service provider with a solid track record, to design, edit, produce and print its integrated annual report for 2016/17 financial year. The successful service provider will have to generate a copy, edit, design and typeset the edited copy, secure approvals on both edited copy and design, and produce a printed and bound publication according to the specification by the 04th August 2017. The design, layout and pictorial illustrations must be aligned with the corporate identity of Softstart BTI.

2. Scope of Work

The service provider will be required to deliver on the following:
• Design and Layout of the integrated annual report, taking into account the specified theme and the
Softstart BTI corporate identity. Bidders must factor in two (2) drafts for sign-off, and twenty (20) final
printed documents.
• Editing and proof-reading of the content to ensure consistency of language style and appropriate use
of language;
• Packaging, printing and production – managing the printing process; the formatting and packaging of
the report for electronic delivery.
• Professional photography of Board members (7 individual photos) and staff (1 group photo) – to be
quoted separately but will be incorporated as part of the report.
2.1 Content
Content will be supplied by Softstart BTI. The successful bidder will be expected to thoroughly edit all the content provided. Softstart BTI will be responsible for the final sign-off of the document. A hard copy and soft copy will be provided to Softstart BTI for final approval.

2.2 Design and Typesetting
Delivery of Printed Annual Report
Design and typesetting will be done on edited and approved text, with at least three (3) alternative
designs to be forwarded to Softstart BTI.
Format of the publication – A4
Extent – cover and back page and 80 inside pages (20 of these being audited financial statements – to
be provided by Softstart BTI), relevant Illustrative images can be incorporated by the bidder, others will
be provided by Softstart BTI; Logo will also be supplied by Softstart BTI.
Paper, Printing and Binding
The specifications for the paper, printing and binding of the annual report are the following:
• Cover, Inside Paper & text Binding, Colour, Printed Quantity
• Soft Copy in CD Rom
• Two (2) copies to be supplied of the final approved print-ready material in PDF format that
becomes the property of Softstart BTI,
• Twenty (20) to be printed as a final version. Note: Softstart BTI reserves the right to request the
supplier to reduce or increase the number of copies; however bidders should provide a quotation
for 20 copies.
3. Timelines and Delivery
The successful bidder will be expected to deliver the printed and bound documents to the Main Reception
area of the Softstart BTI Building, 136, 2nd Street, Randjespark, Midrand on or before the 04th of August
2017 at 10am.
4. Closing date for the submission of the RFP
14th July 2017, at 12h00, emailed to: tenders@softstartbti.co.za
the RFP should outline:
• Brief company overview
• Previous work (portfolio)
• Proposed milestones and timelines until delivery
• Cost for the service to be rendered (incl. VAT)